The Contract Administrator supports the EPC Contract Manager to ensure contracts prepraration, execution and closure meet the project defined requirements and contract compliance.
Specific responsibilities from contract formation, implementation and closure include:
General Duties and Tasks:
Gather and compile data essential to formation and/or administration of contracts
Assist with implementation of Contract Management practices and procedures and coordinates and monitors completion of assigned tasks
Receives limited direction from supervisor and may support one or more Projects with Contract Administration & Procurement duties.
Ensure and apply functional work processes and procedures to comply with audit reviews
Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals.
Develop and make formal presentations when given the opportunity
Understand technical terminology and developments and apply technical skills or procedures with oral and written communication skills
Apply administrative and organizational skills with basic knowledge of contract types and terms
Understand and implement practices and procedures using good judgment and problem solving
Generate and consider alternatives. Provide out of the box solutions and be flexible.
Prepare, maintain, retrieve and communicate records, reports and/or documents that may be required to meet corporate and Contract Management requirements
Ensures that the contractor complies with contract conditions.
Ensures that the contractor works to an agreed schedule and keeps it up to date.
Ensures alignment of the contractor with the Project Execution Plan.
Monitors design engineering, purchasing and construction activities.
Keeps Control Documents current when changes occur.
Delivers EPC documentation (including “as-built”).
Ensures compliance with cost management and scope/criteria management processes.
Ensures contractor compliance with project and owner’s safety requirements.
Fosters teamwork between the owner’s project team and the EPC firm.
Manages communication between the project team and the contractor.
Documents project measurements and key learning experiences.
Initiates corrective actions to meet project goals for cycle time, cost and quality.
Brings in owner resources as required.
Resolves day-to-day issues which arise.
Ensure Contractual terms, schedule and payment instructions/milestones are clearly and regularly communicated to Contract Coordinators
Ensure that Contract Coordinator has required information to perform invoice verification and timely approval
Support Contractors as appropriate per T/C and invoicing/payment instructions
Work with Contract Coordinator and Project Team to trigger increase of PO value as required
Support Project financial accrual as needed
Ensure that all prerequistes for PO and Contract Closure have been performed
A Bachelor or Master degree
Fully fluent in English and Dutch; written and spoken.
Strong Customer service focus.
Good commercial awareness skills.
Facilitation of meetings; arrangement, invitations, minutes and follow up.
Experience of work in a fast-moving maintenance environment.
Experience with TurnArounds project.
Experience in contract negotiations with Suppliers and Contractors.
10 to 15 years EPC experience in the field managing contract and have worked for an EPC company.
