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Contracts Specialist

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For a chemical multinational we are hiring a Contracts Specialist.

Vacature omschrijving

Supports the Contracts Manager in the pre- and post-award contract management activities, including, but not limited to, assisting in the: development of contract management procedures, preparation of contracting strategies, expressions of interest/pre-qualifications, invitations to tender, tender management (receipt, analysis, clarification), conditions of contract and commercial negotiations and recommendation to award.
Post-award tracking of contractual requirements for timely submission of deliverables and notices, analysis of requests for potential changes or claims, preparation of summaries and assisting in the development of strategies and recommendations with attention to financial and business risks; participation in project delivery teammeetings; preparation of the terms, conditions, and assumptions upon which changes or claims are to be evaluated; and review of the technical and commercial content of changes and claims for accuracy and consistency.
Assist in the identification of opportunities for synergies, leveraging scale and improving efficiency.

Pre-award activities:
Prequalification of construction contractors
Prepare tender documentation, including the draft contract, as well as definition of appropriate unit price list/s tailored to the scope of work
Expedite receipt of bids
Prepare preliminary bids tabulation
Review and agree with the Contracts Manager the short list
Organize technical & commercial clarification meetings with bidders
Assist the Contracts Manager in the meeting preparation
Liaise with technical disciplines in getting technical bids evaluation
Prepare final bid tabulation
Draft the Final Contract for signature by all parties

Post-award activities:
Administer on a day-to-day basis the assigned contracts
Prepare the draft correspondence to contractors
Ensure the submission and validity of insurance certificates and bonds
Review “Issued for Construction” drawing pre-accounting / re-measures submitted by contractors
Review costs and other impacts of proposed changes either initiated by client or contractor
Raise formal variation / change orders
Maintain a contract administration log detailing the actual financial status of each contract, including lump sum progress, unit rate accounting and all changes
Review monthly payment applications and issue payment certificates
Attend weekly commercial meetings with contractor and issue minutes of meeting's
Evaluate contractor claims and propose adequate responses
Prepare Final Account and Close Out documentation

Actively participate in raising safety awareness of own people and contractors on site
Help to ensure contractor and suppliers understand the SHE&S policies
Identify and help wherever possible implement SHE&S improvements.

Systems & Ethics:
Maintain strict confidentiality and ethics on all contractual matters
Ensure compliance to ISO certificates and financial audit requirements
Comply with all project procedures and DOA
Follow, communicate and implement all applicable legislation and changes to clients Policies

Participate in all compulsory trainings linked to the job and site

Je profiel

Level of education & Experience in general:
Engineer, bachelor or master degree in science, business and/or economics
5 – 15 years of experience contract engineer / administrator
+5 years of experience in Oil and Gas or (petro)chemical industry, preferably in the Antwerp or Benelux areas

Technical skills
In-depth knowledge and expertise in technical procurement and contract management
Good knowledge of (engineered) equipment, materials and (construction) services on major construction projects
Good knowledge of contracting law and legal aspects
Relevant market knowledge
IT skills: SAP MM, MS Office
Fluent in English and preferably also in Dutch

Excellent negotiation skills
Strong interpersonal skills and relationship building
Excellent business and commercial sense
Good analytical skills, able to define and prioritize issues and solve problems
Strong team player
Flexible, proactive, punctual and integer
Innovative, with an eye for identifying opportunities to reduce costs and challenge status quo
Willing and flexibility to travel to the Antwerp area with possible short business trips to other European countries

Wat bieden we

Good and competitive employment conditions.
Freelance or ZZP also possible.

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